HP Color Laserjet CM6040
 
The new HP LaserJet CM6040/CM6030 color multifunction systems produces up to 40 pages per minute in black & white or color on paper sizes up to 12 x 18 inches, making them the perfect solution for workgroups needing color.

Companies are looking for strategies to reduce paper usage. The average office employee consumes over 10,000 pages per year. This costs companies an average of $15,000 per employee. Cutting paper usage not only reduces expenses, it also helps the environment.

Here are three practical strategies that you can employ immediately to reduce paper usage:

Use Private Printing
Most multifunction systems and some printers have a private printing feature. This feature holds print jobs at network printers until the user walks up and enters a personal identification number. The job is then quickly printed. This eliminates "abandoned" print jobs, cutting waste. If nobody claims the job, it can be deleted from the print queue after a certain amount of time.

New technologies take private printing to the next level. Users can print a job and walk up to any network printer. When they present their PIN, employee ID or security card, the job prints out. This gives users the flexibility to print anywhere on the network. Plus, unclaimed jobs will not be left sitting on the printer where they can be picked up by other employees. This helps enhance security.

Duplex Printing
Most multifunction systems and some network printers feature duplex printing and copying that prints on both sides of a piece of paper. Devices can be set to default to duplex prints and copies. This simple step would immediately cut paper usage (and costs) by up to 50%.

Use Scan-to-Email Instead of Faxing
Scan-to-email features on new multifunction systems allow you to send scanned documents as PDF email attachments. This is an environmentally-friendly alternative to faxing since the document is not automatically printed at the receiving end.

Instead, the recipient can view the PDF, forward it, or save it. If it needs to be printed, it is up to the recipient. Not only does this save paper, it also enhances security.

Combining environmentally friendly office practices with the latest technology can help you reduce your company¿s paper usage. Not only does this save trees, it also saves money.

Contact us today to learn more about how you can benefit from our green office solutions.

There is no doubt that documents are truly the key vehicle by which information flows through any organization. Documents, whether electronic or paper-based, are critical to an organization¿s operation. Printing and reproducing those documents can be a very costly endeavor.

A recent InfoTrends market research study indicates that the output costs for printers and multifunction systems in an average company amount to about 2% of that company¿s annual revenue. If that same company takes into consideration all printing related costs as well, this cost can jump to 6% of its annual revenue. This means that a $10 million company can spend as much as $600,000 per year managing printing and print related processes.

With color documents and paper usage on the rise, more choices in devices and supplies, and increased support costs, many of us are looking for ways to cut overhead expenses. With printing costs so high, the easiest way to reduce overhead is to develop a more effective way to manage one¿s fleet of laser printers. By developing an effective print management strategy, organizations can often realize an annual total cost of print operations savings of up to 30%.

Managed Print Services
The key to developing an effective print management strategy is to increase productivity while lowering total operating costs. The keys to accomplishing this are standardization and consolidation.

1. Standardization. As the printing requirements of organizations grow, it is not uncommon to find the fleet of printing devices becoming more diverse. Simply put, in a mixed environment of old and new devices, the management of each of those devices can be very different. By standardizing to one device platform, the management of the device can be made easier, end-users won¿t be required to learn different devices, and supply management can be simplified.

2. Consolidation. Usually, print devices are lower in per print cost as the device gets larger. This means that a small desktop printer can be significantly higher in cost than a larger workgroup printer. In fact, the small desktop printers can be as much as five times more expensive to operate. Reducing the number of desktop printers and consolidating to larger workgroup printers can provide significant savings in toner, parts, and maintenance.

The Real Benefit
The most significant hidden costs in managing a print environment are the management of the devices themselves. With one simple cost per print, you can have your entire printer fleet managed for you. Notifications of low toner, printer maintenance issues, and even detailed usage reports are sent to us automatically, making device management one less thing for you to worry about.

We can help you identify your true cost of ownership, as well as areas where you can reduce costs and improve productivity. Contact us today!