As the name implies, a paperless office is a workplace that uses minimal paper. Instead, paper documents are converted to digital form through a process called digitization. Going paper-free can cut costs, save time, reduce office clutter, increase productivity, make information sharing more streamlined, and boost security. On top of this, converting to a paperless office is environmentally friendly. We live in a digital world, so it only makes sense for your office to mirror this modern lifestyle. Here are a few benefits of a paperless office.
Saves time and boosts productivity
Searching through files and stacks of paper for a specific piece of information is time-consuming. Going digital cuts down the time spent searching for particular documents, and because of this, employee time is spent on more productive projects. Plus, storing essential documents in a document management system makes information sharing a breeze.
Saves money – Adopting a paper-free office saves money spent on expensive printers, ink, filing cabinets, files, paper, etc. It also cuts costs by reducing the aforementioned time employees in traditional offices spend searching through large files. On top of this, digital offices more easily adhere to complicated compliance guidelines by creating an automatic audit trail.
Reduces office clutter – It’s challenging to keep stacks of paper neatly organized day in and day out. In small offices, filing cabinets also take up precious space. Unless there is someone continually organizing the office, paper will accumulate much quicker than it can be separated and moved to the right place. A paper-free office creates space and cuts down on unsightly clutter while improving overall organization.
Improves security – Anyone who has spent time searching for an important document knows that paper documents can be challenging to track and account for at all times. Paper can quickly end up in the wrong hands, without anyone ever noticing. However, digital documents are stored on secure servers, and system administrators can grant access to only those permitted to see them.
Helps the environment – Lastly, going paperless helps the environment. Traditional offices use a lot of paper, and most paper products eventually end up in a landfill. Adopting a paperless office cuts down on an extraordinary amount of waste every year.
If your company is interested in converting into a paperless office, contact Modern Office Methods today.