Blog Optimized IT2023-09-19T20:47:35+00:00

10 Ways How AI and Automation Reinforce Business Security and Savings

In a rapidly evolving cyber landscape, leveraging AI’s real-time data analysis and automation’s proactive measures isn’t just smart—it’s essential. Here are 10 ways how these technologies bolster threat detection, incident response, and overall security, all while optimizing resources for cost-effective solutions.


1. Advanced Threat Detection: AI-powered systems can analyze vast amounts of data in real-time, identifying patterns and anomalies that might go unnoticed by human analysts. This enables quicker and more accurate detection of potential security breaches or cyberattacks, reducing the chances of prolonged damage and financial loss.

2. Proactive Defense: Automation can be used to implement proactive security measures, such as automatically applying security patches, updates, and configurations. This minimizes vulnerabilities and reduces the risk of successful attacks, saving businesses from potential monetary losses associated with data breaches or system downtime.

3. Faster Incident Response: AI-driven automation can accelerate incident response by instantly flagging and mitigating threats as they arise. This reduces the time between detection and action, limiting the potential damage and lowering the associated recovery costs.

4. Reduced Human Error: Automation eliminates the possibility of human errors in routine security tasks. This not only enhances the effectiveness of security measures but also prevents costly mistakes that could lead to breaches or data leaks.

5. Resource Optimization: Automation allows businesses to allocate their cybersecurity personnel to more strategic and complex tasks, rather than spending time on repetitive activities. This optimizes human resources, enhances overall cybersecurity strategy, and avoids unnecessary labor costs.

businessman holding a padlock. automation and security concept.

6. 24/7 Surveillance: AI-driven security systems can operate around the clock without breaks, providing continuous monitoring and protection. This reduces the need for staffing a dedicated security team for constant surveillance, resulting in potential savings on personnel costs.

7. Scalability: As businesses grow, their security needs become more complex. AI and automation can scale easily to accommodate increased data flows, devices, and users without proportionally increasing costs, making them cost-effective solutions for businesses of all sizes.

8. Data Analytics for Insights: AI can analyze security data to identify trends, vulnerabilities, and potential areas of improvement. By acting on these insights, businesses can fine-tune their security strategies, making them more effective and efficient over time.

9. Predictive Maintenance: Automation can help predict when security systems or devices are likely to fail or become vulnerable. This allows businesses to proactively address issues before they escalate, reducing the need for emergency fixes that might incur higher costs.

10. Regulatory Compliance: AI-powered automation can assist in maintaining compliance with various industry regulations and standards. Avoiding penalties and fines associated with non-compliance can translate into substantial cost savings.

The integration of AI and automation in business security reinforces protection against evolving cyber threats while optimizing resource allocation and reducing potential financial losses. It’s a forward-looking investment that combines improved security with long-term savings.

About Optimized IT

Optimized IT is a leading IT provider and Modern Office Methods company. Services include Managed IT, Managed Cybersecurity, Microsoft Office 365 Services, Cloud Services, IT Consulting and IT Projects.

By |August 16th, 2023|Tags: , , , |

Cybersecurity Checklist for Hybrid Workers

Multi-layered network security configurations such as antivirus software, VPN, and firewalls help workers keep disparate data and communications safe when they’re in the office. That said, new security vulnerabilities appear when workers switch from working at the office to working at home.

Hybrid workers can minimize their security risk by implementing the following measures:

Avoid Public Wi-Fi – Whether at the airport or Starbucks, shun the temptation of using the free Wi-Fi in these spaces. Many public networks lack firewalls—making it considerably easy for hackers to access sensitive information from your computer. However, if you must use public Wi-Fi, use VPN.

Exercise Extra Caution with Devices – According to the FBI approximately 2 million laptops are stolen each year. While such a loss can be tragic, it is worse if a security breach ensues. Always remain alert when working in public spaces. For instance, ensure no one can record or watch whatever you are doing on the laptop by blocking the sightlines. Do not leave the work laptop in the car or any other public space unattended, regardless of how safe it appears.

Encrypt Data – Even with the utmost caution, you might not prevent device theft. That said, you can ensure the data stored on the device is secure by encrypting it.

Person using a laptop computer with technology cybersecurity and privacy concept.


Work on Specific Devices – When working from home, do not use personal devices for work. Lack of security measures such as regular updates, malicious site blocking, or virus scans on a personal laptop can expose sensitive company information and provide an avenue for unauthorized access.

Enable Email Encryption – Just like encrypting data stored on computers, email encryption is an essential cybersecurity measure any hybrid worker should implement. Encrypted emails prevent potential security breaches as unintended recipients cannot view the email contents.

Restrict Access to Work Devices – While hybrid workers have the freedom to carry their work devices home, access to these devices must be highly controlled. Non-employees, whether family members or close friends, should never use work devices. It is not uncommon for a security breach to result from a pathway that was unknowingly opened by a non-employee who used a work laptop for their own purposes. Adopting an employee-only policy for device use can help enforce this cybersecurity strategy.

Adopt Cloud Storage – External drives, including USB thumb drives, are popular storage solutions that are commonly exploited by bad actors to spread malware. Instead of using these traditional storage devices, switch to cloud storage and disable all external drives on work devices unless you are a videographer or photographer.

Cybersecurity Training – Hybrid workers should receive adequate training on recognizing and reporting any signs of a network security breach. SASE solutions, strong and unique passwords, and avoiding nefarious websites can also help hybrid workers evade security issues regardless of location.

Final Thoughts

Hybrid work is appealing to employees and business owners alike. Even so, it poses significant data security threats. To avoid such concerns, businesses must develop and implement a solid cybersecurity plan including data encryption, employee training, and restricted access to work devices to keep their data safe.

About Optimized IT

Optimized IT is a leading IT provider and Modern Office Methods company. Services include Managed IT, Managed Cybersecurity, Microsoft Office 365 Services, Cloud Services, IT Consulting and IT Projects.

By |September 23rd, 2022|Tags: , , , |

Can Your Team Spot the Signs of a Cyberattack?

As an organization, a data breach can be a tremendously damaging incident. Even though cybersecurity tools can be extremely helpful in intercepting cyberattacks, hackers may still find a way to infiltrate them. For this reason, it is wise for every employee, including senior management, to know the warning signs of a cyberattack.

Below is a list of the most common ones to keep in your sight.

Unexpected File Changes

A hacker will always try to make sure their presence goes undetected. If successful, they can make changes to the company files that, unless you’re looking for them, can go undetected for months.

If your IT department doesn’t monitor file changes on a regular basis and misses these subtle changes, the hackers could inflict unspeakable damage. To that end, all employees must be alert and observant to detect anomalies immediately and report them in real-time.

Loss of Access to User Accounts

Losing access to your account is another tell-tale sign of a data breach. Usually, this could mean that the employee is a victim of a phishing scam, and the hacker has accessed and altered their login details.

Here, the primary goal is to mitigate damages as soon as the team member experiences this problem. To help reduce the effects of such an attack, the IT department should have clear policies and emergency procedures for such breaches.

Consider implementing multifactor authentication if you haven’t already. This defense system offers an extra layer of security because users must validate their accounts in addition to inputting their passwords.

computer screen with message of cyberattack

Lagging Devices

Lagging computers at work is another warning sign of malware. You may notice sudden and frequent crashes. Typically, this happens because a virus has corrupted system files and is piggy-backing on your activities. Also, malware requires lots of bandwidth, hence why you may have a slow computer.

You must ensure that every company device has antivirus software installed to help spot malware in real-time. Again, staff must ensure they report to the IT team to prevent further damage.

Unusual System Activities

A few things to look out for are a lagging browser, a deluge of pop-up messages, frequent computer crashes and unusual antivirus warnings. You may also notice the device running even after shutting it down. Again, the best thing to do is report it immediately.

Suspicious Account Behavior

This data breach is perhaps the most concerning when it involves a privileged user’s account with access to confidential company information. The loss of data can cause ripple effects, including reputation damage, loss of customers, blackmail and worst case, business failure.

Cyberattacks and Breaches — Now’s the Time to Create Awareness

Knowing cyberattack warning signs is essential for all organizations. While some things may be out of your control, a few best practices like frequent monitoring of account logins, limiting access to specific information, and multifactor authentication can go a long way towards protecting your systems from cyberattacks.

About Optimized IT

Optimized IT is a leading IT provider and Modern Office Methods company. Services include Managed IT, Managed Cybersecurity, Microsoft Office 365 Services, Cloud Services, IT Consulting and IT Projects.



By |July 22nd, 2022|Tags: , , , |

5 Tips to Keep Your Information Private Online

Safeguarding login credentials, financials, and other sensitive information has long been a key priority for organizations. Sound practices are key when you want to shield such sensitive information from internal and external threats.

As a tech-savvy individual or entity, you need to adequately protect your IT infrastructure from hackers, malware, and other malicious actors. Best cyber practices play an instrumental role in this equation.

Do you need to keep your personal or business information private or shield your devices from malicious actors? Take these steps to develop a mindset that seeks to address risks and threats to your privacy.

Here are 5 tips to boost your online privacy.

  1. Limit What You Share Online – It is as simple as that; limit the information you share on your social media and other online forums. Cybercriminals can steal your information from what you might overshare online. Safety comes first—be wary of phishing emails that try to get your personal information by claiming urgency. A recent study by IBM determined that phishing attacks have highly increased, showing that almost 90% of data breaches are due to phishing attacks.
  1. Review Your Security and Privacy Settings on Your Devices – Be sure not to allow permissions that might lead to information breaches on your devices. Plus, create strong passwords for your devices and business accounts. Further boost the security and privacy of your devices by not using one password to access all your profiles. Enabling two-factor authentication for added security is an excellent way to ensure cybercriminals cannot access your information.
  1. Use a VPN – A virtual private network (VPN) lets you keep your information safe online. This solution gives you anonymity and masks your IP address, ensuring you are virtually untraceable. A VPN is essential, especially if you constantly use public Wi-Fi, which can leave your private information exposed to cybercriminals. That said, if you want to keep your information private, avoid using public Wi-Fi when possible.
  1. Use Quality Anti-Virus Software – Always install quality anti-virus software with the latest security patches on your computer to ensure that your information online isn’t breached by malware. Regular software updates protect your computer and information from spyware and other threats.
  1. Browse in Private or Incognito Mode – You can use your browser in incognito mode to prevent anyone from tracking your browsing history on your devices and keep your information private.

Protect Your Data from Internal and External Threats

Keeping your information private online may seem complicated, but in today’s increasingly connected world, it is of utmost importance for your sensitive data’s security.

About Optimized IT

Optimized IT is a leading IT provider and Modern Office Methods company. Services include Managed IT, Managed Cybersecurity, Microsoft Office 365 Services, Cloud Services, IT Consulting, and IT Projects.


5 Ways to Protect Your Business from Cybercrime

Many small to medium-sized businesses (SMBs) believe that cybersecurity is an issue that doesn’t affect them, and most feel their budget can be better allocated elsewhere. However, the facts show that 43% of cyberattacks target these businesses precisely because criminals know that they are often vulnerable.

If you run a small or medium-sized business, it’s time to make cybersecurity a priority! Thankfully, there are things you can do right now to protect your business, even with limited resources. Here are five ways you can protect your business from bad actors.

  1. Train Your Employees – Untrained employees can be a huge vulnerability. It is critical to implement training so your front-line employees can recognize the warning signs, as well as how to keep risks low. You should also put a system in place to report any signs of an attack. Cybersecurity training should be done regularly to keep your team up to speed on the latest threats.
  2. Create a “System Security Plan” – A system security plan (SSP) is a summary of everything you are doing to keep your data safe. An SSP defines the features of your system including hardware, software, security in place, training, and incident-response plans. The plan should include details on how to limit access to unauthorized users, security best practices for employees and how they should respond in the event of a breach.Network security and protection of data from cybercrime concept.
  3. Keep Software Patched and Updated – Outdated software increases your risk of exposure. Hackers often study the latest software updates to target businesses that are behind in adopting them.
  4. Implement Secure Password Policies – Never recycle passwords and update them regularly. Avoid simple passwords like birthdays, phone numbers, or other easy to crack phrases. Passwords should be more than eight characters including numbers and symbols. The more complicated, the better!
  5. When in Doubt Outsource – Technology has become more complex and it’s easy to feel overwhelmed trying to manage the ever-changing cybersecurity landscape – that’s why many SMBs put off dealing with their cybersecurity. This could be a costly mistake. Many companies specialize in helping businesses improve their security. The money you spend is a small investment compared to what a breach can cost your company.

Running a business is a complex, time-consuming labor of love. Don’t place cybersecurity on the back burner. Make your company’s cybersecurity a priority to keep it safe and primed for success.

About Optimized IT

Optimized IT is a leading IT provider and Modern Office Methods company. Services include Managed IT, Managed Cybersecurity, Microsoft Office 365 Services, Cloud Services, IT Consulting and IT Projects.


By |May 29th, 2022|Tags: , , |

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