save time | Modern Office Methods https://www.momnet.com Ohio's Preferred Provider of Office Solutions Fri, 17 May 2024 18:16:32 +0000 en hourly 1 https://wordpress.org/?v=6.9.4 https://www.momnet.com/wp-content/uploads/2018/08/cropped-MOM--32x32.png save time | Modern Office Methods https://www.momnet.com 32 32 Managed Print is as Easy as 1-2-3 https://www.momnet.com/managed-print-is-as-easy-as-1-2-3/ https://www.momnet.com/managed-print-is-as-easy-as-1-2-3/#respond Wed, 21 Jun 2017 17:38:00 +0000 https://www.momnet.com/managed-print-is-as-easy-as-1-2-3/ Managed Print Services (MPS) present an extremely valuable solution for businesses who want to control their printing costs and improve workflow. Offices across the globe and right here in Ohio are realizing enormous savings of both money and time as a result of outsourcing all of their printing needs to a single, trusted vendor, like Modern Office Methods. While no two companies are exactly alike, the process of implementing MPS is a strategic and clearly-defined proceeding. When making the decision to proceed with an MPS solutions, it is certainly beneficial to understand the steps involved and what to expect. 

 

Utilizing our Print Savings Estimator is a quick way to estimate how MPS can impact your office. Simply enter the number of employees at your office and learn about the average savings over 1 and 5 years. Monetary savings is, of course, outlined as well as the savings on paper, trees, and waste. 

 

MPS Savings Calculator

 

1. Controlling the fleet: 

In the initial stage, organizations implement MPS in order to gain control of their hardcopy fleet. Companies entering into this stage are often surprised at the cultural resistance encountered from their staff, as well as the actual number and variety of devices that are being deployed within their agency. The main objectives of this stage include centralizing the decision-making operations within the fleet and assessing usage patterns.

 

2. Optimizing your operation: 

During the second stage, organizations move from gaining control of the fleet to optimizing it. Here, companies ensure that devices are being deployed and positioned in a cost effective way, while effectively supporting the needs of their end users. This requires an increasing level of service from service providers in order to track device usage, and to actively manage the fleet. 

 

3. Enhancing beyond the fleet: 

In the final stage, organizations begin to look beyond cost reduction or containment, to actually improving their performance and business processes by implementing electronic document workflow, document management, document repositories, scanning solutions and other activities that actually enhance and improve basic business processes. At this level, MPS vendors bring an entirely new set of skills and abilities to the table. In fact, the vendor moves into a “consulting” role versus just providing hardware, supplies, and maintenance management services. This stage also requires that the vendor intimately understands the customer’s industry and business model.

The idea of implementing an MPS for your organization may seem like a daunting challenge. However, it has evolved into a routine, well-established process that can also be customized to the individual needs of your business. MPS deployment is a long-term engagement and will likely impact almost every aspect of an organization—but for the better! A well-executed MPS solution will enable your business to experience both immediate and long-term cost savings.

The post Managed Print is as Easy as 1-2-3 first appeared on Modern Office Methods.]]> https://www.momnet.com/managed-print-is-as-easy-as-1-2-3/feed/ 0 Top 5 Savings Thanks to Document Management https://www.momnet.com/top-5-savings-thanks-to-document-management/ https://www.momnet.com/top-5-savings-thanks-to-document-management/#respond Thu, 08 Jun 2017 19:00:00 +0000 https://www.momnet.com/top-5-savings-thanks-to-document-management/ If updating one of your office processes would contribute to savings across the board, wouldn’t you do it? ABSOLUTELY! Converting your documents from paper to electronic versions will lead to an abundance of savings. We’re not just talking about money—although you’ll certainly save that, too.
 

 

 

Here are 5 key areas in which your company will experience savings with the help of a document management system:


Time – By working with digital documents, rather than paper ones, you won’t waste time manually filing and retrieving documents or searching for lost or missing documents. Instead your time can be spent more productively. Electronic documents can also be distributed in a fraction of the time as their paper counterparts, speeding up your customer service processes.

Money –The cost of physical storage for paper documents adds up, including filing cabinets, off-site storage, and perhaps the biggest expense, the manpower to manually file and retrieve paper documents. Additional savings comes from reducing the amount of postage, ink/toner, and paper your business uses. Not to mention the costs associated with lost or missing documents, the replacement of which is estimated at $250 per document.

Space – Electronic documents take up a fraction of the space that paper versions do. Off-site storage becomes unnecessary and the space once taken up by filing cabinets can be put to better use.

Legal Woes – Document management provides access controls, protecting sensitive or classified information by limiting who can access it. Audit trails track everyone who views and edits your documents. These measures help businesses ensure regulatory compliance.

Your Business – Yes, most important of all, a document management system can help save your business—from going out of business. Paper files and records can be irretrievably lost due to corporate espionage, fire, flooding, or natural disaster. Thanks to disaster recovery, your company can literally rise from the ashes and get back to business fast.

 

Learn more about Document Management Solutions for your business from Modern Office Methods.

The post Top 5 Savings Thanks to Document Management first appeared on Modern Office Methods.]]> https://www.momnet.com/top-5-savings-thanks-to-document-management/feed/ 0 Top 4 Ways Invoice Scanning Saves Staff Time https://www.momnet.com/top-4-ways-invoice-scanning-saves-staff-time/ https://www.momnet.com/top-4-ways-invoice-scanning-saves-staff-time/#respond Thu, 04 Aug 2016 12:00:00 +0000 https://www.momnet.com/top-4-ways-invoice-scanning-saves-staff-time/

For most businesses, staff time is by far a company’s most valuable resource. Consider the following ways that business invoice scanning can make your invoice input, payment, filing, and searching faster than ever, saving you time and money.

1. Automated input – Optical Character Recognition (OCR) software extracts critical document information—like vendor name, date, purchase order, amount due, etc.—and makes it instantly available in digital format.

2. Accounts payable integration – Once business invoice information is digitized, it is ready for use in automated accounts payable processes. With rules you establish, your software can match invoices to their related purchase orders and automatically approve and send payment.

3. Virtual filing – You can save an unlimited number of business invoices easily when they are in digital format. Without having to make copies or file by hand, staff time is freed to focus on value-adding work, instead of moving pieces of paper around.

4. Lightning-fast search – A simple search by vendor or invoice number is as easy as typing in the name you seek, while advanced search capabilities can filter out similar but unwanted documents to return the exact invoice you need.

Check out our Scanning Solutions and contact us for more information on how to improve your business processes.

The post Top 4 Ways Invoice Scanning Saves Staff Time first appeared on Modern Office Methods.]]> https://www.momnet.com/top-4-ways-invoice-scanning-saves-staff-time/feed/ 0 Top 5 Ways Scanning Solves Business Problems https://www.momnet.com/top-5-ways-scanning-solves-business-problems/ https://www.momnet.com/top-5-ways-scanning-solves-business-problems/#respond Thu, 14 Apr 2016 12:30:00 +0000 https://www.momnet.com/top-5-ways-scanning-solves-business-problems/

Many businesses find it difficult to strike a balance between physical documents and the often elusive dream of going paperless. Although both physical documents and digital documents offer their own benefits and drawbacks, one of the primary concerns for businesses is how to bridge the two worlds.

By utilizing scanning solutions, your business can save time and money while closing the gap between paper and digital files. But, many businesses only use scanning as an occasional supplement to business processes, when in fact document scanning can help solve business problems altogether. Here are five practical ways scanning can improve your document processes.

  1. Simplify records management. When digital documents are stored in a central location, it makes records management easy. You’ll never waste time searching for a file again. You will be able to access any document with a few clicks and rest assured that everything is protected and secure.
  2. Prepare for a disaster. What would happen if your building caught fire, or if a hurricane flooded your storage facility? Are you confident your paper documents would survive? Paper is extremely vulnerable to natural disasters and theft, but digital documents can be backed up and protected with safeguards like passwords and user authentications. 
  3. Stop losing documents. Stop wasting time running around your office trying to track down a years-old file, or having to recreate it when you throw in the towel. By scanning your documents to digital files with easy-to-use indexing features, you ensure that you’ll always find the documents you’re looking for in a matter of seconds.
  4. Get your office space back. Imagine if you could get rid of all those filing cabinets or repurpose the storage room to include more workstations. Document scanning allows you to maximize usable office space. By converting paper documents to digital ones, you can make your workspace feel bigger and more organized. This will ultimately help with workflow and departmental organization. 
  5. Save time and money. Many businesses are put off by the initial investment it takes to scan years of paper documents and files. But savings is recouped quickly by increased office efficiency and employee productivity. You also won’t need to pay for expensive storage space any longer.
For more information on our Document Management solutions, visit our website at: 
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