OFFICE PRODUCTS

Office Products2018-09-26T20:56:20+00:00

MOM proudly provides total document solutions for its clients, increasing workflow efficiency, heightening overall business productivity and minimizing waste. Bottom line: We save our clients time and money.

As advances in technology render current systems in the market obsolete, MOM stays on top of the latest improvements in technology so that we can continue providing you the best solutions available. We offer an extensive selection of the most innovative office technology, such as:

  • Color & B/W Copiers

  • MFPs (multifunction devices)

  • Printers

  • Production Printers

  • Wide Format

  • Scanners

  • Fax Machines

  • Document Management

  • Managed Print Services

  • Managed IT Services

If you’d like to learn more about our complete list of hardware offerings, please click the button below. 

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Available Technology

Copiers

Copiers

Copiers help specific workgroups maintain the output requirements needed to accomplish everyday tasks. Whether you’re an educator making copies of an exam or worksheet or a human resources department disseminating company terms and conditions to a group of new hires, copiers can be an important component of a larger printing fleet.

MFPs

MFPs

Consider the MFP’s versatile print, copy, scan, and fax functionalities. These all-in-one machines negates the need for multiple devices to fill each of its functions. Couple that with the MFP’s ability to facilitate your mobile team’s commands from anywhere in the world from their smartphones or laptops with options like “Print from Cloud,” and the MFP can be a game changer for your office.

Printers

Printers

Determining the number and type of printers (black & white vs. color) to fit your team size as well as output needs is an important first step before purchase. Additionally, business owners must consider the Total Cost of Ownership (TCO) for these devices, as maintenance and consumables costs should be carefully reviewed for every imaging device in your fleet.

Production Printers

Production Printers

Production printers are best suited for high-volume output print jobs, but it doesn’t stop there. Perfect for those printing manuals, booklets, or tons of copies in-house throughout the month, production printers are a seamless resource for certain organizations. Better still, there are abundant finishing features available like binding and stapling to meet your production needs.

Wide Format

Wide Format

Some projects cannot be contained to an 8.5” x 11” sheet of paper. Rather, these projects require larger outputs, such as blueprints and engineering sketches, marketing and advertising materials, and even large signs for hospitals and schools. If you find yourself producing large format print jobs regularly, it may be time to consider avoiding the inflated expense and time required to outsource these jobs and bring a wide format printer in-house.

Check Out How To Optimize Office Products

Securing Your Technology

If your company keeps sensitive data, such as Social Security numbers, credit reports, account numbers, health records, or business secrets, then you’ve probably instituted safeguards to protect that information. But, your information security plans should also cover the digital copiers and printers that your company uses. If the data on your printers gets into the wrong hands, it could lead to fraud and identity theft.

26% OF SIGNIFICANT DATA BREACHES INVOLVE PRINTING DEVICES
– IDC Survey of IT Managers

So, what steps do you need to take to protect your data? Here are a few options that MOM offers to protect your imaging devices:

Encryption
Encryption scrambles the data on the hard drive so it only can be read by particular software. Digital copiers and printers that offer encryption encode the data stored on the hard drive so that it cannot be retrieved even if the hard drive is removed from the machine. Some units even offer encryption for data in transit, which means that all communication to and from the device can be encrypted (scan jobs, print jobs, etc.).

Overwriting
Overwriting, also known as file wiping or shredding, changes the values of the bits on the disk that make up a file by overwriting existing data with random characters. By overwriting the disk space that the file occupied, its traces are removed, and the file can’t be reconstructed as easily. Depending on the printer, the overwriting feature may allow a user to overwrite after every job run, periodically to clean out the memory, or on a preset schedule. Users may be able to set the number of times data is overwritten, the safer it is from being retrieved.

Passcodes
Passcodes can be used to add yet another layer of security. This involves the ability to lock your printers’ hard drives using passcode protections. This means that the data is protected, even if the drive is removed from the machine.

Having controls in place to protect confidential information could be crucial to help satisfy your contractual and regulatory obligations. A variety of controls should be available to help prevent unclaimed printed documents from sitting openly in the printer’s exit tray and to help protect information on documents scanned and sent from an MFP.

The following are ways to protect your documents from unauthorized access:

  • Secure Print
  • Forced Hold Print
  • Send to Myself
  • Fax Forwarding
  • Document Scan Lock
  • Email-to-Scan Only Within Your Domain (example: momnet.com)

MOM’s office products have a number of options that can be used to ensure that only approved walk-up and network-based users can access the device and its functions, such as copy, print, scan, and fax. Beyond limiting access to only authorized users, authentication also provides the ability to control usage of color output and total counts by the department and/or users.

Below are authentication methods that your office can employ to protect your confidential documents:

  • Department ID
  • Universal Login Manager (Canon)
  • User Authentication
  • Follow-You Printing Rules
To Learn More About Securing Your Technology and Data, Contact Mom Today!

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