Modern Office Methods Blog | Discover Office Best Practices

Top 5 Ways to Secure Your Print Environment

When you think about cybersecurity, your mind probably jumps to firewalls, antivirus software, and encrypted emails. But have you ever considered your office printer as a potential security threat? In many businesses, print environments are the overlooked weak link, providing a convenient entry point for cybercriminals. Here are the top five essential steps to secure your print environment and safeguard your confidential information. 1. Implement User Authentication One of the most effective ways to secure [...]

By Karen Morgan|2024-09-27T18:22:48+00:00September 27th, 2024|protect your data|0 Comments

Think Faxing is Ancient History? Think Again!

In a world dominated by emails, instant messaging, and cloud services, faxing might seem like it's becoming obsolete. But surprisingly, faxing is still alive and well—and for good reason. If you think fax machines have no place in today’s digital world, think again! Faxing has evolved with the times, offering benefits that many modern communication methods still can't match. Why Do People Still Fax? Faxing remains widely used across various industries, particularly in healthcare, legal, [...]

By Karen Morgan|2024-09-27T18:25:49+00:00September 27th, 2024|Technology|0 Comments

10 Common Cybersecurity Training Mistakes and How to Avoid Them

October marks Cybersecurity Awareness Month, making it the perfect time to evaluate your organization's security training practices. While many companies recognize the importance of cybersecurity education, they often fall short in its execution. This blog post explores 10 common mistakes in cybersecurity training programs and provides practical advice on how to avoid them, ensuring your team is well-equipped to face today's digital threats. 1. Lack of Engagement One of the biggest mistakes is delivering training [...]

By OIT|2024-09-27T17:16:37+00:00September 18th, 2024|OIT, Optimized IT|0 Comments

What Businesses Can Learn from the CrowdStrike Outage

CrowdStrike is a global cybersecurity leader known for its advanced cloud-native platform that protects endpoints, cloud workloads, identities, and data. Their core technology, the Falcon platform, provides endpoint detection and response (EDR) capabilities, which monitor and analyze activities on computers to detect and respond to threats. CrowdStrike also offers threat intelligence and response services, helping organizations stop breaches and track hackers. The recent CrowdStrike outage, which occurred on July 19, 2024, was caused by a [...]

By OIT|2024-09-06T15:40:13+00:00August 29th, 2024|Optimized IT|0 Comments

7 Common Office Technology Mistakes and How to Fix Them

Ever feel like your office technology is working against you instead of for you? You're not alone! Many businesses struggle with their technology. Let’s explore the top office technology mistakes businesses often make and, more importantly, how to avoid them. 1. Outdated Technology Infrastructure Many offices cling to outdated hardware and software, believing it's more cost-effective than upgrading. In reality, this approach often leads to decreased productivity and increased maintenance costs. Fix: Conduct regular tech [...]

By Karen Morgan|2024-09-06T15:07:39+00:00August 29th, 2024|office solutions|0 Comments

10 Critical Printer Issues You Can’t Ignore

We often take our printers for granted....until there's a problem. Printer issues not only slow you down, but they can also pose security risks, increase costs and be a huge source of frustration. This blog takes a look at ten major print issues you shouldn't ignore: 1. Uncontrolled Spending - Businesses often underestimate the cost of printing. Print-related costs can consume anywhere from 7% to 13% of budgets when user restrictions are absent. This can lead [...]

By Karen Morgan|2024-08-23T19:18:34+00:00August 22nd, 2024|managed print services|0 Comments

How Optimized IT Can Simplify Microsoft Office 365 Setup for Your Business

Microsoft Office 365 has become a cornerstone of productivity for many businesses, offering a suite of powerful tools for communication, collaboration, and data management. However, setting up and managing Office 365 can be a complex task, especially for businesses without dedicated IT resources. This is where Optimized IT can help, simplifying the setup process and ensuring your business gets the most out of this platform. Here’s how: Quick and Expert Setup One of the primary [...]

By OIT|2024-07-30T19:10:41+00:00July 30th, 2024|Optimized IT|0 Comments

Print Assessment 101: Optimizing Your Organization’s Printing Environment

Despite the move towards paperless offices, printers and paper continue to play an important role in our workdays. From legal documents requiring physical signatures to marketing materials and reports shared in meetings, printed materials are still essential for many business tasks. However, printing often comes with hidden costs and inefficiencies that can impact a company's bottom line. This is where a print assessment comes in - a comprehensive evaluation of an organization's printing environment and [...]

By Karen Morgan|2024-07-19T16:46:16+00:00July 19th, 2024|managed print services|0 Comments

Top 8 Benefits of AR/AP Automation for Your Business

Accounts Receivable (AR) and Accounts Payable (AP) automation is making life easier for finance departments across the country. But what exactly is AR/AP automation? At its core, it's the use of software and digital systems to streamline and automate the entire lifecycle of invoices and payments. From invoice creation and delivery to payment processing and reconciliation, these systems minimize manual intervention, replacing traditional paper-based methods with efficient digital workflows. In this blog post, we'll explore [...]

By Karen Morgan|2024-07-19T16:46:48+00:00July 19th, 2024|Automation|0 Comments

6 Questions to Ask a Potential Managed IT Provider

There are many good reasons to partner with a Managed IT Services provider for your IT needs. Outsourcing all or part of your IT can not only reduce your IT costs, it can also improve your efficiency and improve your security substantially. There are lots of other benefits too, but it’s important to partner with the right provider to fill your IT needs. In this blog we’ll talk about what a Managed IT Services provider [...]

By OIT|2024-06-27T18:05:43+00:00June 27th, 2024|managed it services|0 Comments

BLOG