It’s no secret that workplace paper waste is an environmental and financial burden. The average office worker uses 10,000 sheets of paper a year. That’s a lot of paper! Fortunately, there are some simple steps you can take to reduce your office’s paper waste while still being productive.
Here are five easy ways to get started!
1. Go Digital – Rather than printing out every document or email, try to read them digitally instead. Not only does this save paper but it also helps streamline your workflow, as you can quickly search for documents or emails online rather than trying to find them in a sea of hard copies. If you need to keep hard copies for legal reasons, consider reducing the number of pages printed by opting for double-sided prints whenever possible.
2. Invest in Efficient Printers & Copiers – Older printers and copiers require more energy (and thus more resources) than newer models do—so if yours are outdated or inefficient, consider investing in more efficient models instead! This not only helps reduce your environmental impact but it can also save money on energy costs over time too!
3. Implement a Print Policy – A print policy is essentially a set of rules and guidelines that regulate how employees use printers and other printing resources in the office. By setting limits on color printing, encouraging double-sided printing, and adjusting default print settings to save paper, companies can significantly reduce waste and cut costs. Implementing a print policy also promotes environmental sustainability and helps companies achieve their green initiatives. By encouraging employees to think twice before hitting the “print” button, we can all do our part to create an eco-friendlier workplace.
4. Consider Recycled Paper – When you do need to print documents, buy recycled paper and use both sides when possible. Not only will this help reduce your carbon footprint, but it can also save you money! Additionally, make sure that any unused scrap paper is collected and recycled properly. Implement a recycling program that makes it easier for employees and customers alike to recycle their paper waste.
5. Use Electronic Signatures – Rather than using hard copy contracts and agreements that require manual signatures from all parties involved, opt for electronic signature services instead. This helps reduce your office’s reliance on printed documents while also speeding up the signing process so that everyone gets their paperwork processed faster than before! Plus, with digital records stored securely in the cloud, there’s no risk of losing important documents due to misplaced paperwork or natural disasters such as floods or fires destroying physical files stored in an office filing cabinet.
Reducing your office’s paper waste doesn’t have to be difficult—in fact, there are plenty of simple steps you can take right now to start saving resources today! From going digital with documents and investing in recycled paper products to using electronic signatures and implementing an office print policy—there are lots of small changes you can make that will add up over time! So why not give one (or all!) of these tips a try? Your budget—and the planet—will thank you for it later down the line!
About Modern Office Methods (MOM)
Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.
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