As technology continues to evolve, schools are embracing digital platforms for learning and collaboration more than ever before. However, despite this shift, many schools still heavily rely on print. Schools are always under pressure to reduce costs, and there’s no question that printing can be expensive. To address tight school budgets, it’s important to find ways to print smarter and explore alternative solutions.


Here are five strategies that schools can implement to minimize printing expenses in the new year.

1. Embrace Digital Platforms – Transitioning from traditional paper-based methods to digital platforms can significantly reduce printing costs. By using learning management systems (LMS) and online collaboration tools, schools can streamline communication, assignments, and assessments. Digital textbooks and e-manbooks can replace physical copies, reducing the need to print.

2. Implement Print Management Solutions – Integrating print management solutions can provide schools with better control over their printing infrastructure. These solutions allow administrators to monitor and regulate printing activities, set print quotas, and encourage responsible printing behavior. By partnering with a Managed Print Services provider schools can minimize unnecessary printing and take control over their print environments.

3. Encourage Double-Sided Printing – Encouraging the practice of double-sided printing can significantly reduce paper consumption and, as a result, reduce costs. Schools can educate students and staff on the benefits of printing on both sides of the paper and make it a default setting on all printers. Simple steps like this can have a significant impact on overall printing expenses.

4. Optimize Printer Settings – Properly configuring printer settings can lead to substantial savings. Adjusting default settings such as print quality, color mode, and page layout can help minimize ink and toner consumption without compromising the legibility of printed materials. Choosing draft mode for non-essential documents can further reduce ink and toner use.

5. Promote Paperless Communication – Encouraging paperless communication within the school community can significantly decrease printing costs. Use email, online portals, and messaging platforms to share information, announcements, and newsletters.

By embracing these strategies, schools can not only save money but also play a part in creating a more environmentally sustainable approach to education. Schools should make it a priority to keep up with the ever-advancing technology and find innovative solutions that align with their needs to keep their budgets in check.

About Modern Office Methods (MOM)

Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.

For the latest industry trends and technology insights visit MOM’s main Blog page.