Multifunction printers, the workhorses of the modern office, effortlessly handle our daily printing, scanning, copying, and faxing needs. But is your current MFP keeping up with your needs? Are you stuck dealing with an outdated device that requires constant maintenance and repairs? If you’re considering upgrading or adding to your printer fleet, navigating through the vast array of models available on the market can be both frustrating and time-consuming. But rest assured there is an MFP out there that is just right for your business!


Here are some tips that will make your decision-making process a breeze.

1. Determine Your Needs

Take the time to assess your business needs. Consider the volume of printing, scanning, and copying that will be required daily. Determine whether you need color or black-and-white printing, and if you require high-resolution scanning. Does your business require advanced features like double-sided printing or wireless connectivity? Understanding your specific requirements will help you narrow down the options and avoid overspending on unnecessary features.

2. Consider Print Speed and Quality

Print speed and quality are important considerations when choosing an MFP. Check the specifications for both color and black-and-white printing speeds, measured in pages per minute (ppm). Consider the resolution as well, as higher dpi (dots per inch) will result in sharper and more detailed prints. Look for MFPs that offer consistent and reliable print quality to ensure professional-looking documents.


3. Evaluate Paper Handling

Take into account the paper-handling capabilities of the MFP. Consider the paper sizes and types it can handle, as well as the input and output capacities. If your business frequently handles large volumes of paper, opt for an MFP with a high-capacity input tray and automatic document feeder for convenient batch scanning and copying. Additionally, check if the MFP supports different paper weights and finishes to accommodate various printing needs.

4. Connectivity Options

Look for MFPs that offer wireless connectivity, allowing multiple devices to connect without the need for cables. This feature enables efficient printing and scanning from laptops, smartphones, and tablets. Additionally, consider whether the MFP supports cloud printing services for seamless integration with your existing workflows.

It’s always a good idea to consult with a professional when making significant business technology investments. A Managed Print Services provider can help you make the perfect choice for your business. These providers offer comprehensive services that go beyond simply managing and maintaining printers. They have expertise in understanding the specific needs of businesses and can provide valuable guidance and recommendations when it comes to choosing the right multifunction printer.

If your current multifunction printer isn’t meeting your needs, consider upgrading to an MFP with the latest technology to propel your organization forward. Your perfect MFP is out there waiting for you!

About Modern Office Methods (MOM)

Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.

For the latest industry trends and technology insights visit MOM’s main Blog page.