Document Management enables you to digitize the paper-driven processes in your office, promoting efficiency and optimizing your use of resources. Converting manual paper processes into automatic electronic processes has become increasingly popular with companies all over, and with good reason. Besides providing businesses with savings in both time and money, Document Management will reduce the carbon footprint of your office, making it a win-win situation.
Here’s how Document Management will help green your business:
Use less paper – Office paper has an enormous impact on the environment, and according to Reduce.org, the average office worker uses 10,000 sheets of copy paper each year. Document Management enables companies to securely distribute documents electronically, eliminating the need for multiple versions to be printed or copied for distribution. With more work done online, the paper trail is shortened, reducing the amount of paper your office consumes on a daily basis. Not to mention reducing the natural resources needed to create more paper, as well as the energy consumed and pollution resulting from the production process.
Reduce document storage – Storing and managing your documents and files electronically rather than physically in storage cabinets is much more environmentally friendly, reducing the real estate/facilities needs for storage, and the associated energy consumption.
Eliminate waste – According to the Natural Resources Defense Council (NRDC), the typical office disposes of about 350 pounds of wastepaper per employee, per year. Less paper printed leads to less paper discarded, reducing the amount of waste created by your office. As well as energy consumed shredding printed documents containing sensitive or confidential information.
Transmit rather than ship – Converting your documents to digital versions not only increases the speed with which this information can be shared and distributed, but reduces the amount of energy previously consumed transporting the hard copy versions.
Automate business processes – Forms can be filled out electronically, complete with electronic signatures, removing paper from the process. Electronic fax transmissions can be automatically routed via a server and initiate a workflow, without ever printing the original document.