document management

Improve Workflow with Document Management

Whether it’s collecting, processing, storing, or retrieving, businesses rely heavily on data. As a result, organizations are faced with the challenge of how to effectively manage all the information they handle. According to some statistics, document management challenges account for more than 21 percent of productivity loss. Many organizations find a solution in a document management system (DMS). Organizations investing in a DMS find it’s convenient, effective, secure, and cost-efficient. Here’s how you can improve [...]

By |2018-10-31T19:58:47+00:00November 1st, 2018|document management|0 Comments

EO Johnson and Modern Office Methods Know Solution Selling

by Patricia Ames What do EO Johnson and Modern Office Methods have in common? A trove of subject matter expertise on the topic of solution selling. Luckily I was able to tap into this treasure chest of knowledge while attending the semi-annual Business Products Council Association (BPCA) meeting in Cincinnati by hosting a panel on this topic. And since the BPCA is all about sharing best practices, I’ve gathered some of the highlights here for [...]

By |2018-08-30T19:19:54+00:00August 30th, 2018|document management, software, solutions|0 Comments

Top 5 Savings Thanks to Document Management

If updating one of your office processes would contribute to savings across the board, wouldn't you do it? ABSOLUTELY! Converting your documents from paper to electronic versions will lead to an abundance of savings. We’re not just talking about money—although you'll certainly save that, too.Here are 5 key areas in which your company will experience savings with the help of a document management system:Time – By working with digital documents, rather than paper ones, you [...]

Greening Your Business with Document Management

Document Management enables you to digitize the paper-driven processes in your office, promoting efficiency and optimizing your use of resources. Converting manual paper processes into automatic electronic processes has become increasingly popular with companies all over, and with good reason. Besides providing businesses with savings in both time and money, Document Management will reduce the carbon footprint of your office, making it a win-win situation. Here’s how Document Management will help green your business: Use less [...]

Top 4 Ways Invoice Scanning Saves Staff Time

For most businesses, staff time is by far a company's most valuable resource. Consider the following ways that business invoice scanning can make your invoice input, payment, filing, and searching faster than ever, saving you time and money. 1. Automated input - Optical Character Recognition (OCR) software extracts critical document information—like vendor name, date, purchase order, amount due, etc.—and makes it instantly available in digital format. 2. Accounts payable integration - Once business invoice information [...]

Top 5 Ways Scanning Solves Business Problems

Many businesses find it difficult to strike a balance between physical documents and the often elusive dream of going paperless. Although both physical documents and digital documents offer their own benefits and drawbacks, one of the primary concerns for businesses is how to bridge the two worlds.By utilizing scanning solutions, your business can save time and money while closing the gap between paper and digital files. But, many businesses only use scanning as an occasional [...]

Properly Implementing a Scanning Solution

For companies around the world, document scanning has proved to be an invaluable asset. Converting their data into digital files and storing them electronically — and turning their offices into practically paperless environments — proves advantageous in numerous areas, including better service, faster turnaround, improved compliance, enhanced collaboration, and significant cost savings. Not to mention bidding farewell to missing or lost documents. However, there are mistakes many businesses make when implementing a scanning solution. By [...]

Document Management Basics

Your business generates large amounts of paper and electronic documents. As your business grows, so do files, and the time and effort required to manage them. Storing, managing, distributing, and accessing information from this enormous volume of data can prove to be quite a hassle. Digital document management revolutionizes the management of information and provides the ability to rapidly find, retrieve, and share all the documents in your repository. So what is digital document management [...]

Tech Expert Q&A – Better Billing Solutions

Question: I work for a local consulting company, and one of our challenges is billing our clients for all the paper reports, and documents they require us to print out as our final deliverable. What options do we have to automate the accurate collection and invoicing of these documents?Answer: There is a real cost to producing paper documents, and as a consultant you deserve to charge your clients for this cost. The good news is that [...]

Tech Expert Q&A – Businesses Run on Forms

Question: Our employees use many different forms to run many parts of our business. However, we have constant problems with people using the wrong version of the form, and have trouble reading handwriting on the forms. What advice do you have to reduce these types of form problems?Answer: Great question! There are likely several different answers, depending on:Who uses these forms?Who fills out the forms?Are they in the office when they are completed, or in the [...]

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