It’s only natural to want to cut costs within your office. Looking at the printer and copier is a great way to reduce expenses thanks to the paper, toner, and repairs that are spent annually. Managed print services is an efficient way to manage printers and multifunction devices. Functional maintenance and integrated billing can be included, too.
How Software Makes a Difference
When it comes to managed print services, the software is used to help with a variety of different functions:
- Print management
- Device management
- Discovery and design
Not all software and providers are the same, either, which means you have to understand what’s going to make an impact within your day-to-day operations.
Print management, for example, will manage the print type and volume of the individual printers. Device management, meanwhile, manages and tracks the various print devices in terms of whether they have enough toner, paper, and if they’re working properly.
Knowing what you need to be incorporated within managed print services, will also help you to cut costs in various areas, such as repairs or supplies.
Why MPS Should Be Incorporated
You need to operate intelligently. Using software can significantly improve your knowledge of what’s going on behind the scenes. You can get usage reports to know who is doing the most printing, what devices are being used with the most frequency, and even how much you’re spending on toner every month.
Obtaining all of these reports will keep you in the know so that you can make crucial decisions about your business. You can decide whether your existing equipment is capable of doing the trick or if you need to invest in bigger, better forms of multifunction devices to boost your productivity to a higher level.
Additionally, high-end managed print services can help to prevent data hacks. If you’re fearful of a data breach, you need to know what’s happening with your printers. Wi-Fi-enabled printers are capable of being hacked just as easily as your computer. Consider all of the sensitive data that is sent to your printer’s memory daily to be printed, scanned, faxed, or copied. You don’t need a data breach taking place, which is why you can have this service included within your overall MPS plan.
If you’d like to learn more about managed print services and how it can help your business, contact Modern Office Methods today.