Has your business ever undergone a print assessment, either internally or with the help of a Managed Print Services (MPS) provider? A print assessment is an end-to-end evaluation of a business’s printing environment, including devices, workflows, and costs. It involves analyzing usage patterns, maintenance requirements, and expenses associated with printing to identify opportunities for optimization and cost reduction.
Businesses of all sizes can benefit from doing a print assessment. Here’s why!
1. Cost Reduction: A print assessment helps identify inefficient printing practices and equipment that may be costing the business unnecessary expenses. By understanding usage patterns and implementing cost-saving measures, businesses can significantly reduce their printing costs.
2. Workflow Optimization: A print assessment helps identify bottlenecks in printing workflows and suggests improvements to enhance efficiency. By streamlining processes and implementing document management solutions, businesses can improve productivity and save time.
3. Environmental Sustainability: Assessing the printing environment allows businesses to identify opportunities to reduce their environmental impact. By optimizing printing practices, reducing paper waste, and promoting digital workflows, businesses can contribute to their sustainability goals.
4. Security and Compliance: Print assessments help identify potential security vulnerabilities and ensure compliance with data protection regulations. By evaluating print security measures and implementing necessary safeguards, businesses can protect sensitive information from unauthorized access.
5. Equipment Rationalization: Through a print assessment, businesses can determine if their current printing devices are meeting their needs. It helps identify opportunities for device consolidation or upgrading to more efficient and cost-effective equipment.
How Managed Print Services Can Help
Having Managed Print Services (MPS) provider conduct a print assessment offers several advantages over doing it yourself.
MPS providers have the expertise to accurately assess printing needs, identify inefficiencies, and recommend improvements. They offer a comprehensive analysis of printing devices, workflows, and costs, leading to potential cost savings and improved productivity.
Additionally, an MPS provider can enhance document security and develop customized solutions tailored to your specific needs.
Whether you decide to carry out a print assessment independently or with the assistance of an MPS provider, seize the chance to lower costs, boost productivity, and fortify document security. Don’t let this opportunity pass you by!
About Modern Office Methods (MOM)
Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.
For the latest industry trends and technology insights visit MOM’s main Blog page.
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