As we usher in a new year, it’s the perfect time for businesses to review their operations and set the stage for increased efficiency and cost savings. One area that is often overlooked for savings is the print environment. Many businesses underestimate how much printing can impact their bottom line. Conducting a print assessment is a great way to uncover hidden costs, optimize your printing infrastructure and help you kick off the new year on the right foot!
Understanding the Need for a Print Assessment
Many businesses still rely on printing. Whether it’s contracts, reports, or marketing materials, the cost of printing can add up quickly. A print assessment is a comprehensive analysis of your current printing environment, shedding light on the actual costs and inefficiencies that may be hidden beneath the surface.
Here are the top benefits of a print assessment:
1. Identifying Cost Savings: A print assessment can identify cost-saving opportunities that may go unnoticed. It can help pinpoint areas where resources are being underutilized or wasted. This might include outdated equipment, excessive paper usage, or inefficient workflows. The assessment provides a roadmap for implementing changes that will not only reduce costs but also enhance overall productivity.
2. Optimizing Technology: Technology is constantly evolving, and the same applies to printing solutions. A print assessment can highlight opportunities to upgrade your printing technology, ensuring that you are using the most efficient and cost-effective equipment available. Modern printers often come equipped with features such as duplex printing, energy-saving modes, and advanced security protocols, all of which contribute to a more streamlined and eco-friendly print environment.
3. Environmental Impact: Businesses are becoming increasingly mindful of their environmental footprint. A print assessment provides an evaluation of your current printing practices from a sustainability perspective. By adopting eco-friendly printing practices, such as double-sided printing and reducing paper waste, you not only contribute to a healthier planet but also position your business as environmentally responsible.
4. Enhancing Security: With cyber threats and breaches being common occurrences, print security is a crucial consideration. A print assessment can identify vulnerabilities in your current printing infrastructure and pinpoint measures that can boost security. This may involve implementing secure printing solutions, restricting access to sensitive documents, or integrating authentication measures to ensure that only authorized personnel have access to print resources.
5. Streamlining Workflows: A print assessment can reveal bottlenecks and inefficiencies in your current printing processes. By streamlining workflows and optimizing document management systems, you can save valuable time and resources, allowing your team to focus on more critical tasks.
A print assessment may seem like a small step, but its impact on cost savings, efficiency, and sustainability can be significant. Some businesses choose to conduct print assessments on their own, however, many have turned to a Managed Print Services provider for help. These experts have the tools and knowledge to conduct a comprehensive print assessment tailored to your business needs.
Regardless of the method you opt for in carrying out a print assessment, investing in one not only paves the way for a more productive year but also showcases your dedication to staying ahead in an ever-changing business environment.
About Modern Office Methods (MOM)
Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.
For the latest industry trends and technology insights visit MOM’s main Blog page.