Do you take your office printers for granted? In most offices, they usually don’t get a second look until they stop working. And, if that printer happens to be a multifunction device, the impact goes beyond just printing – it disrupts copying, scanning, and even faxing.


However, if you run into a printer problem, don’t panic! Many issues can be solved with a little printer know-how. We’ve put together a guide to help you troubleshoot and resolve some of the most common printer problems. Read on to learn more!

Paper Jams – One of the most frustrating printer problems is a paper jam. To resolve this issue, follow these steps:

  • Turn off the printer and unplug it.
  • Gently remove any jammed paper from the input and output trays.
  • Check for any torn pieces of paper and remove them carefully.
  • Plug the printer back in, turn it on, and try printing again.

Slow Printing – Is your printer taking forever to print? Try these ideas to speed things up:

  • Make sure that you are using the correct print quality settings. Lower-quality settings can significantly reduce printing time.
  • Clear the print queue by canceling any pending print jobs.
  • Update your printer drivers to ensure the best performance.
  • Consider using a wired connection instead of Wi-Fi for faster printing speeds.

Printer broken. Confused business worker broke copier, office copy machine and lot of paper documents. Broken error equipment and unhappy man

Poor Print Quality – If your prints are coming out blurry or faded, try these troubleshooting steps:

  • Clean the printer heads or nozzles using the printer’s maintenance settings.
  • Check if you are using the correct type of paper for your print job.
  • Replace any empty or low toner or ink cartridges.
  • Align the printer heads for better print quality.

Printer Not Recognized – Is your computer not detecting the printer? Follow these steps to fix the issue:

  • Ensure that the printer is properly connected to your computer via USB or Wi-Fi.
  • Restart both your computer and printer to refresh the connection.
  • Update your printer drivers to the latest version.
  • Try connecting the printer to a different USB port or using a different USB cable if applicable.

Wireless Printing Issues – If you’re having trouble printing wirelessly, give these steps a try:

  • Check that your printer and computer are connected to the same Wi-Fi network.
  • Restart your router to resolve any temporary network issues.
  • Ensure that your printer’s wireless settings are properly configured.
  • Update your printer firmware to the latest version for improved compatibility.

Next time you run into a printer problem, give these tips a try and see if they can resolve your issue. If any of these printing issues are persistent, it may be time to consult with a technology expert. Don’t hesitate to give one of our experts at Modern Office Methods a call. They have the knowledge and experience to tackle even the trickiest printer problems!

About Modern Office Methods (MOM)

Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.

For the latest industry trends and technology insights visit MOM’s main Blog page.