When we talk about cybersecurity, our first thoughts often revolve around firewalls, antivirus software, and strong passwords. However, it’s easy to overlook seemingly harmless devices like printers, which can actually be vulnerable entry points for cyber threats. As printers become more sophisticated and connected, the risks associated with them have increased.


In this article, we’ll explore the importance of protecting your printers from cyber threats and provide practical steps to enhance their security.

Understanding the Printer Cybersecurity Threat Landscape

Printers have evolved from devices that simply print documents to networked and cloud-connected machines with the capacity for scanning, faxing, and emailing. While this connectivity enhances productivity, it also opens the door to potential cyber threats.

Some of the common risks associated with printers include:

  • Data Theft: Cybercriminals can exploit unsecured printers to gain access to sensitive documents and data that are sent for printing or scanning.
  • Malware Attacks: Hackers can upload malicious software to printers, turning them into launchpads for further cyberattacks within the network.
  • Unauthorized Access: Weak printer security can allow unauthorized users to access, modify, or steal documents.
  • Denial of Service (DoS): Printers can become targets of DoS attacks, rendering them useless and disrupting business operations.
  • Unencrypted Data: Inadequate encryption of data sent to the printer can expose sensitive information during transmission.

Steps to Protect Your Printers

Here are some proactive measures you can implement to safeguard your printers from cyber threats. 

  1. Regular Firmware Updates: Keep your printer’s firmware up to date. Manufacturers often release updates that include security patches. Regularly check for these updates and apply them promptly.
  2. Strong Authentication: Implement strong access controls, including strong passwords and user authentication methods like PINs or biometrics. Limit access to authorized personnel only.
  3. Network Segmentation: Isolate your printers on a separate network segment to prevent unauthorized access to sensitive data. This also helps contain any potential breaches.
  4. Encryption: Enable encryption for data transmission between your devices and the printer. This ensures that sensitive information is secure during the printing process.
  5. Secure Printing Protocols: Use secure printing protocols like IPPS (Internet Printing Protocol over HTTPS) and disable older, less secure protocols.
  6. Firewall Protection: Configure firewalls to restrict access to your printer. Only allow specific IP addresses and ports to connect to the device.
  7. Regular Auditing and Monitoring: Continuously monitor your printer network for unusual activities. Implement auditing procedures to keep track of who accesses the printer and what actions they perform.
  8. User Training: Educate your staff about printer security practices. Emphasize the importance of not leaving sensitive documents unattended in the output tray and proper disposal of printed materials.
  9. Physical Security: Secure your printers physically. Restrict access to printer rooms and make sure that unauthorized individuals cannot tamper with the device.
  10. Incident Response Plan: Develop a comprehensive incident response plan to address potential printer-related security breaches. Know what to do if a breach occurs.

Printers have become an integral part of an organization’s network infrastructure and neglecting their security can have serious consequences. Protecting your printers from cyber threats should be an essential component of your overall cybersecurity strategy. By following these steps, you can reduce the risk of data breaches, maintain the confidentiality of your documents, and ensure the smooth operation of your business in an increasingly connected world.

About Modern Office Methods (MOM)

Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.

For the latest industry trends and technology insights visit MOM’s main Blog page.