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Why Every Business Needs a Disaster Recovery Plan

What would happen to your business if you couldn't access your files, serve customers, or process payments for a week? For many companies, the answer is bankruptcy, and it's happening more often than you think. A disaster recovery (DR) plan is your blueprint for getting back online fast and minimizing damage when the unexpected happens. Understanding the Stakes For many businesses, downtime is more than just an inconvenience, it’s costly. Industry studies consistently show that [...]

By OIT|2025-09-19T17:25:04+00:00September 19th, 2025|OIT, Optimized IT|0 Comments

Why Cost Recovery and Tracking Should Be a Part of Your Managed Print Strategy

How much is your business really spending on printing each month? For many companies, the number is surprisingly high. Printing is one of those business expenses that can slip under the radar. There are supplies to buy, service calls to cover, and devices that may not be fully used. When no one is tracking it, printing can quietly eat into your budget. A Managed Print Services (MPS) provider can help get those costs under control. [...]

By Karen Morgan|2025-09-19T17:39:02+00:00September 19th, 2025|managed print services|0 Comments

Top IT Trends to Watch in 2026

In 2026, businesses will face major shifts in how they use IT. New tools and strategies are not only transforming how companies operate but are also raising the stakes for those that don't keep up. Understanding these emerging trends now can help businesses prepare for what's next and make smart choices about where to invest. 1. AI Moves from Copilots to Autonomous Agents Artificial intelligence has already made its mark on businesses through virtual assistants [...]

By OIT|2025-08-19T19:10:37+00:00August 19th, 2025|OIT, Optimized IT|0 Comments

How Backfile Scanning Can Help Your Business Go Paperless

Going paperless is a goal for many businesses. The challenge is that decades of old paper records often stand in the way. Even if your team uses digital tools in their day-to-day, you may still have a backlog of files stored in cabinets, closets, or off-site warehouses. That's where backfile scanning becomes essential. Backfile scanning converts your historical paper documents, also known as your “backfile,” into digital files. Once scanned, these documents can be securely [...]

By Karen Morgan|2025-08-19T19:12:13+00:00August 19th, 2025|managed print services|0 Comments

Scaling Your Business with Optimized IT Solutions

If your business is growing, your technology needs to keep up. Scaling your business means more clients, more data, and more complexity, and without the right IT support, growth can lead to growing pains. That’s where Optimized IT can help. At Optimized IT, we help small and mid-sized businesses grow with confidence by providing a tailored mix of Managed IT, Cybersecurity, Cloud Solutions, Microsoft 365, and IT Consulting, all designed to support your unique goals [...]

By OIT|2025-07-24T15:16:38+00:00July 24th, 2025|OIT, Optimized IT|0 Comments

The Importance of Document Management in the Modern Office

In today's modern office, document management plays a central role in how work gets done across an organization. HR, finance, sales, legal: every team depends on being able to find the right information quickly and securely. Without a system in place, it’s easy for things to fall through the cracks, leading to delays, mistakes, or security risks. In this post, we’ll take a closer look at why document management matters, how it fits into today’s [...]

By Karen Morgan|2025-07-22T18:02:53+00:00July 22nd, 2025|document management|0 Comments

The Importance of Reliable IT Support and Help Desks

When your business depends on technology, even a small glitch can cause a major disruption. Slow computers, email issues, printer errors, software crashes, these are more than just annoyances. They can stall your team’s productivity, frustrate customers, and lead to costly downtime. That’s where reliable IT support and help desks come in. Why IT Support Isn’t Just for Emergencies For many companies, IT support is still viewed as a last resort when technology stops working. [...]

By OIT|2025-06-20T20:24:50+00:00June 20th, 2025|OIT, Optimized IT|0 Comments

Navigating 2025 Proposed Changes to the HIPAA Security Rule

In 2024, the Office for Civil Rights (OCR) reported that there 720 data breaches across the healthcare sector, affecting roughly 186 million people. While that’s fewer breaches than the year before—the first decline since 2018—it still marks another year where the number of affected patient records climbed significantly. It’s a sign of the times: the threats are growing faster than the tools we use to stop them. Attacks today cause more damage, last longer, and [...]

By Karen Morgan|2025-06-24T14:18:50+00:00June 20th, 2025|Data security|0 Comments

Improving Office Efficiency with Document Workflow Solutions

If your team is always searching for files, waiting on approvals, or fixing small errors that stall big projects, it may be time to rethink how documents move through your office. Whether it’s paper forms stuck on someone’s desk or digital files buried in shared drives, those small delays add up. What seems like a few lost minutes can quietly snowball into hours of lost productivity each week, slowing things down, frustrating teams, and affecting [...]

By Karen Morgan|2025-06-20T19:01:19+00:00June 20th, 2025|document workflow|0 Comments

Mid-Year IT Optimization Review: Are You on Track?

The halfway point in the year is the perfect time to hit pause, take a look at your IT environment, and ask: Are we getting what we expected from our technology investments? Whether you’re managing your infrastructure in-house or working with a service provider, it’s easy to let your IT strategy run on autopilot. But if you haven’t taken a fresh look at your systems, software, and security lately, now’s the time. Here’s a simple framework [...]

By OIT|2025-06-02T15:40:10+00:00May 26th, 2025|IT assessment, OIT, Optimized IT|0 Comments

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